EMBASSY OF THE UNITED STATES
EMPLOYMENT OPPORTUNITY: PHS – Laboratory Project Manager
Job Title: Laboratory Project Manager
CLOSING DATE OF THE POSITION: February 4, 2016
Vacancy Announcement Number: 16/004
ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The US Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of PHS- Laboratory Project Manager at the Centers for Disease Control and Prevention (CDC).
BASIC FUNCTION OF POSITION
The Public Health Specialist (Laboratory/Project Manager) works under the leadership of the serves under the direction of the Division of Global Health Protection Program Director to programs under the Global Health Security Agenda (GHSA). The incumbent provides comprehensive technical, administrative and managerial advice and assistance in support of building laboratory capacity which includes surveillance, research and investigation activities of host government ministries, International Organizations, Non-Governmental Organizations (NGO) and host ministry of health partners involved in GHSA.
Job holder serves as a senior advisor to the host country Ministry of Health, partners and non-governmental organizations (NGOs) in the implementation of laboratory programs and activities.
Incumbent collaborates with host country senior scientists on the design of new public health laboratory diagnostic approaches that are based on latest research findings. Recommends procedural modifications as warranted to align with investigative protocols. Make contacts with medical staff to provide updated information on new laboratory protocols and procedures.
Monitors and evaluates progress of projects, identifying policy, organizational and personnel, logistical, and financial problems and makes or recommends revisions as necessary to overcome obstacles and constraints to progress. Identifies training needs and participates in the development / implementation of training courses for partner organizations.
These roles and responsibilities require, knowledge, as well public health technical and leadership, negotiation, advocacy, constant and clear communication with CDC, USG laboratory and other programs, MOHSW and other laboratory implementing partners and stakeholders.
MAJOR DUTIES AND RESPONSIBILITIES:
Program Management, Planning and Coordination
30%
• Incumbent serves as principal coordinator for laboratory systems and services within the host country and is responsible for planning and implementation of capacity building of all laboratories to ensure consistency of results. In general, reviews individual laboratory procedures, weighing against accepted protocols and develops programs to ensure consistency. Job holder participates in developing and reviews of major initiatives including planning and writing the laboratory portion of GHSA reports each year and review of all cooperative agreements that require research and diagnosis of disease outbreaks and other emerging infections in laboratories throughout the host country. Work with President’s Emergency Plan for AIDS Relief (PEPFAR) colleagues to ensure that programs are working together to complement support and capacity building.
• Job holder represents CDC Tanzania GHSA Laboratory Support Program at public health, technical, policy and strategic planning meetings with collaborators. Provides guidance and direction to grantees, program collaborators and contractors on management and implementation of activities to ensure consistent with GHSA and international policies and guidance.
• Incumbent serves as a member and advisor on the USG technical working group for strengthening linkages and coordination of laboratory service improvement activities within USG programs and at the national level. Participate in the development of protocols for evaluation of the quality of laboratory services and recommends improvement strategies following results.
• Represent CDC Tanzania in national and international meetings and workshops, and works in collaboration with NHLQATC and other laboratory cooperative agreement partners to writes abstracts for presentation in national and international forums.
Technical Assistance and Oversight
30%
• Provides technical assistance and oversight to the MOHSW, NHLQATC and other partners in the implementation of laboratory capacity building activities, including validation of clinical molecular assays (using PCR, DNA sequencing and other modern molecular analysis techniques), evaluation of all proposals for testing programs and Public Health Evaluation (PHE) projects of GHSA partners, ensuring that human subjects requirements are being met, protocols are being followed appropriately and recommends amendments/approval to supervisor.
• Assesses national referral and regional laboratory capacity to support surveillance and diagnostics for disease outbreaks and emerging infections. Develops strategies to strengthen capacities and capabilities based on assessment findings. Introduces new diagnostic technology as it becomes available. Develops training plans and ensures competent instructors to provide training for personnel at laboratories for which responsible.
• Plans, oversees and coordinates cooperative agreements with the host government for activities in areas of laboratory diagnostics, including the establishment and maintenance of a national quality assurance system. Institutes Quality Assurance (QA) programs, including internal and external quality control standards. Works with host government to support accreditation process of laboratories that have been targeted for that process.
• Develops standards to enhance capacities of regional and referral hospital laboratories and to support surveillance for disease outbreaks and emerging infections. Standardizes testing protocols for diagnostics and surveillance. Develops and updates national guidelines for laboratory systems at all levels of operation. Designs safety and anti-contamination strategies according to international standards.
• Independently plans, summarize in reports on laboratory assessments and operational research studies for presentations at national and international meetings on GHSA-related activities. Translates and verifies translations of protocols and other documents from and to English and host country language. Assists in standardization of lab equipment and maintenance assistance and provides technical specifications for procurement of essential laboratory equipment and supplies. Provides technical assistance on the architectural, structural, security and biohazard design aspects of on-going work related to laboratory renovation and establishment of new laboratories. Ensures proper budgeting of all national referral and regional laboratory activities supported by GHSA. Ensures validity of data and authorizes entry in appropriate data base.
• Serves as activity manager and main point of contact for 3 Laboratory-related cooperative agreements and contracts. Once cooperative agreement is in place, oversees performance of cooperating partners/contractors, carries out technical reviews, reviews progress, identifies potential issues and informs supervisor, recommending actions for amelioration. Facilitates procurement of equipment and supplies through CDC channels to enhance laboratories operating within the host country. Provides guidance to laboratories requisitioning equipment and supplies on the international market. Works with host country to develop forecasting capacity for laboratory commodities.
II. Management
25%
• Maintains effective liaisons with program officers and partner staff to ensure that partners meet monitoring requirements for supported cooperative agreement activities (e.g., quarterly reports, continuation applications, and supplemental applications).Reviews cooperative agreement narrative and financial reports to assess progress in meeting stated objectives and the status of expenditures in relation to planned budgets.
• Conducts site visits to assess progress of partner organizations in meeting program objectives. Analyzes and evaluates program activities and writes reports and abstracts on findings for presentation at national and international conferences and meetings. Provides guidance and technical assistance to partners in analyzing and evaluating program activities and developing reports and presentations for conferences and meetings.
III. Interagency Coordination
15%
• As in-country expert on matters pertaining to testing and operations of a variety of laboratories located within Tanzania, job holder represents CDC/Tanzania at technical, policy and strategic planning meetings, including meetings with collaborators and donor agencies.
• Briefs agency officials on the results of such meetings and prepares written reports for submission to other interest parties.
• Represents the agency in discussing and developing financial commitment proposals for laboratory programs at administrative and strategic planning meetings. This includes all USG GHSA implementing agencies (Departments of State, Defence, Health and Human Services (including Centers for Disease Control and Prevention, National Institutes of Health), and USAID).
• Participates in internal and interagency technical working groups to ensure adherence to internationally accepted/directed standards for laboratories within the host country.
Note: Incumbent will be required to perform other duties as assigned by the agency.
QUALIFICATIONS REQUIRED
• All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
Education:
• Bachelor’s level degree in Applied Biology (Molecular Biology), Medical Laboratory Technology or related science (medicine, biology, microbiology or chemistry) is required.
• Completion of additional post graduate training in medical laboratory technology (minimum 6 months), specifically Molecular Biology and Quality Assurance Laboratory Testing Standards is required.
Experience:
• A minimum of five years working in a laboratory setting, either health care, national reference or laboratory, or research-oriented facility is required. Three additional years of supervisory /managerial experience is required.
Language:
• Level IV (fluent) in English and Kiswahili (speaking, writing and reading) is required. (This will be tested)
Skills and Abilities:
• Strong oral and written communications skills are required. Ability to analyze, understand and discuss program design, management and implementation approaches is required. This includes the development of evaluation designs, use of reliable and valid instruments, and methods for data collection, analysis and reports. Ability to lead project teams and workgroups and to develop effective working relationships with national and international working partners is required.
• The incumbent will be expected to exercise considerable ingenuity and tact in applying guidelines to unique and different settings, as the work is highly complex and can be threatening to stakeholders. Considerable innovation will be required to influence other collaborative organizations engaged in laboratory programs to adopt appropriate strategies for their program activities and to work with partners on national strategic planning for laboratory programs is required.
• Intermediate user level of word processing, spreadsheets and databases is required. Advanced knowledge of statistics and data analysis is required.
Job Knowledge:
• Comprehensive knowledge and experience in advanced laboratory techniques is required including comprehensive knowledge of procedures for laboratory diagnostics and associated technologies. Thorough public health knowledge of current disease outbreak and emerging infections issues is required. Good working knowledge of the principles of laboratory management including strategic planning, personnel, forecasting and management of procurement, supplies and equipment is required.
• Comprehensive knowledge of the host government laboratory facilities, health care system and structures including familiarity with MOH policies, program priorities and regulations is required. Good working knowledge of USG public health programs, strategies, methods, processes and techniques used to plan, develop, implement and evaluate results is required.
• Good working knowledge of team management techniques to plan, organize and direct multi-disciplinary project teams and activities and overall administrative requirements, budgeting and fiscal management in support of contracts/cooperative agreements/grants/purchase requisitions is required.
SELECTION PROCESS: When qualified, applicants who are U.S. Citizen Eligible family Members (USEFMs) and/or preference-eligible U.S. Veterans are given a preference in hiring. Therefore, it is essential that these applicants make themselves known as having a hiring preference and specially address the required applications above in their application.
HIRING PREFERENCE ORDER:
1. USEFM who is ALSO a preference-eligible U.S. Veteran
2. USEFM OR a preference-eligible U.S. Veteran
3. FS on LWOP
ADDITIONAL SELECTION CRITERIA:
• Management will consider when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status
• Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance report (EPR) are not eligible to apply.
• Current NOR employees hired on a Family Member Employment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
HOW TO APPLY: applicants must submit the following documents to be considered:
• Universal Application for Employment (UAE)(Form Ds-174), which is available on our website or by contacting Human resources, (see “For Further Information” above); and
• Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.)
• Copy of Passport, or, National ID, Resident/Work Permit.
IMPORTANT: Applicants claiming a U.S. Veteran’s preference must submit written documentation confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s Administration, or certification documenting eligibility under the VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process. Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP).
WHERE TO APPLY:
American Embassy
Human Resources Office
P.O. Box 9123
Dar es Salaam
EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age(below compulsory retirement age), disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.
Appendix A – DEFINITIONS
Eligible Family Member (EFM): An EFM for employment purposes is defined an individual who meets all of the following criteria:
• U.S. Citizen or not a U.S. Citizen; and
• Spouse or same-sex domestic partner (as defined in 3 FAM 1610); or
• Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support. The term “child” shall include, in addition to natural offspring, stepchild, adopted child, and a child under legal guardianship of employee, spouse, or same-sex domestic partner when such child is expected to be under legal guardianship until 21 years of age and when dependent upon and normally residing with the guardian; or
• Parent (including stepparents and legally adoptive parents) of employee, spouse, or same-sex domestic partner, when such parent is at least 51 percent dependent on the employee for support; or
• Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, spouse, or same-sex domestic partner when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support; and
• Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and
• Is under chief of mission authority.
U.S. Citizen Eligible Family Member (USEFM): A USEFM is an individual who meets all of the following criteria:
• U.S. Citizen; and
• Spouse or same-sex domestic partner (as defined in 3 FAM 1610) of the sponsoring employee; or
• Child of the sponsoring employee who is unmarried and at least 18 years old; and
• Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and resides at the sponsoring employee’s post of assignment abroad, or as appropriate, at an office of the American Institute in Taiwan; and is under chief of mission authority; or
• resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2; or
• Currently receives a U.S. Government retirement annuity or pension from a career in the U.S. Foreign Service or Civil Service.
Appointment Eligible Family Member (AEFM): An AEFM is an individual who meets all of the following criteria:
• U.S. Citizen; and
• Spouse or same-sex domestic partner (as defined in 3 FAM 1610) of the sponsoring employee; or
• Child of the sponsoring employee who is unmarried and at least 18 years old; and
• Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan (AIT); and
• Is under chief of mission authority; and
• Is residing at the sponsoring employee's post of assignment abroad or, as appropriate, at an office of the American Institute in Taiwan; and
• Does NOT currently receive a U.S. Government retirement annuity or pension from a career in the U.S. Foreign Service or Civil Service.
Member of Household (MOH) : A MOH is an individual who meets all of the following criteria.
• A MOH is someone who accompanies or joins a direct-hire Foreign Service, Civil Service, or uniformed service member permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; an
• A MOH must be officially declared to the COM by the sponsoring employee as part of his/her household; and
• A MOH is under COM authority;
• A MOH may include a parent, unmarried partner, other relative, or adult child;
• A MOH may or may not be a U.S. Citizen;
• A MOH is not an EFM;
• A MOH is not listed on the travel orders or approved Form F-126 of a sponsoring employee.
Not Ordinarily Resident (NOR) – An individual who meets the following criteria:
• An EFM, USEFM or AEFM of a direct-hire Foreign Service, Civil Service, or uniformed service member permanently assigned or stationed abroad, or as appropriate, at an office of the American Institute in Taiwan; or
• Has diplomatic privileges and immunities; and
• Is eligible for compensation under the FS or GS salary schedule; and
• Has a U.S. Social Security Number (SSN); and
• Is not a citizen of the host country; and
• Does not ordinarily reside in the host country; and
• is not subject to host country employment and tax laws.
Ordinarily Resident (OR) – An individual who meets the following criteria:
• A citizen of the host country; or
• A non-citizen of the host country (including a U.S. citizen or a third-country national) who is locally resident and has legal and/or permanent resident status within the host country and/or who is a holder of a non-diplomatic visa/work and/or residency permit; and/or
• Is subject to host country employment and tax laws.
Only shortlisted candidates will be contacted
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